AustCham Shanghai 2024 Annual General Meeting

This is the formal invitation to attend the Annual General Meeting 2024 ("AGM") of Ao Shang Hui Consulting (Shanghai) Co., Ltd. Here following are the AGM materials for all Corporate Voting Member Representatives.

Any member of AustCham Shanghai is eligible and invited to attend the AGM 2024 and may participate in debate specifically related to their membership category; however, only Voting Member Representatives in good standing who have registered as attending to vote at the AGM 2024 (or their formally appointed Proxy) may vote at the AGM.

Registration will close at 4 pm on Thursday 27th June 2024. If you register to attend online, you will be emailed the Microsoft Teams link to join the event on the morning of June 28th, 2024.

The AGM 2024 will be concerned, inter alia, with the election to fill vacancies on the AustCham Shanghai Board of Directors falling due at the AGM 2024.

Members are reminded that all outstanding dues or monies owing of any kind outstanding over one month must be fully paid prior to the AGM 2024 by any Corporate Member whose Corporate Member Representative or duly appointed Proxy wishes to be eligible to vote at the AGM 2024.

Those Voting Member Representatives seeking to appoint a Proxy are requested to register their apology using the online system and submit a valid Proxy Appointment Form. Each Proxy appointment and their registration of attendance is required by 4:00 pm Thursday 27th June 2024 (24 hours prior to the commencement of the AGM 2024).

Three (3) nominations in good standing have been received by AustCham Shanghai for the three (3) current vacancies on the AustCham Shanghai Board for 2024-2026, falling due at the Annual General Meeting 2024.

Due to no additional nominations being received prior to the extension of the nomination ending at 5 pm 22nd April 2024, the Nominations Committee has recommended to the Board, with unanimous support, the appointment of all three nominations to fill the three vacancies, and that the election process is not held this year. A resolution will be put to the members at the AGM, being held on 28th June 2024, to appoint each of the three candidates as directors for a two-year term.

It should be noted that current directors standing for re-election were not permitted to vote on the recommendation from the Nominations Committee.

Pursuant to Clause 6.4, Schedule B of the Members Charter, the Board hereby recommends all candidates as having met the suitability criteria. Directors standing for re-election abstained from voting on this recommendation to voting members.

Notes

All outstanding dues or monies owing of any kind outstanding over one month must be fully paid to the Secretariat prior to the AGM 2024 by any Corporate Member whose Corporate Member Representative or duly appointed Proxy wishes to be eligible to vote on agenda item matters at the AGM 2024.