AustCham Shanghai 2026 Annual General Meeting
Pursuant to Clause 3 of the Ao Shang Hui Consulting (Shanghai) Co., Ltd ("AustCham Shanghai") Members Charter, the Board of AustCham Shanghai are pleased to release the Notice of Annual General Meeting ("AGM") and the 2026 Annual Report. The 2026 AGM will be held at 5.00pm on Friday 26th June 2026 at Caroline Room, 2F, The St. Regis Shanghai Jingan, 1008 Beijing West Road, Jingan District, Shanghai.
The Notice of AGM sets out the business of the 2026 AGM which includes business as required in Clause 3.1 and Schedule B, Clause 8.6 of the AustCham Shanghai Members Charter. Clause 3.1 (a) to (d) of the AustCham Shanghai Members Charter relates to the Annual Report. The Annual Report is a comprehensive summary of the Chamber's activities and achievements throughout the year and is available to members and non-members alike. There will be a presentation of the Annual Report, together with a financial forecast, at the 2026 AGM.
As per our announcement of 15th May 2026, the Board of AustCham Shanghai have decided not to hold director elections this year as there were only four nominations received for the four vacant seats. The Notice of AGM includes a resolution to be put to the meeting to approve dispensing with the 2026 Director Elections.
Attendance and voting at the AGM
Pursuant to Schedule B, Clause 8 of the AustCham Shanghai Members Charter, only corporate voting members in good standing may register to the AGM. A registration form is to be filled in as part of the formal registration process. Non-voting members may also register to attend, but are not permitted to vote on any of the resolutions put to the meeting. The deadline for attendance registration is 5.00pm on Thursday 25th June 2026.
Pursuant to Clause 8.2, Schedule B of the AustCham Shanghai Members Charter, if you are a corporate voting member in good standing and are unable to attend the AGM, you may appoint another person as your proxy. The proxy must be:
a) An employee of the voting corporate member; or
b) A representative or employee of another corporate member (not necessarily a voting member); or
c) An individual member of AustCham Shanghai.
The proxy form signed by the corporate voting member representative must be submitted to the Company Secretary (maria.mcdermott@austchamshanghai.com) by 4.00pm on Thursday 25th June 2026. The appointed proxy shall also register his or her attendance using the registration form and submit to the Company Secretary by 5.00pm on Thursday 25th June 2026.
Any member of AustCham Shanghai is eligible to attend the 2026 AGM and may participate in debate specifically related to their membership category. However only corporate voting members in good standing who have registered as attending to vote at the 2026 AGM (or their formally appointed proxy) may vote at the AGM.
Members are reminded that all outstanding dues or monies owing of any kind outstanding over one month must be fully paid prior to the 2026 AGM by any corporate member whose corporate member representative or duly appointed proxy wishes to be eligible to vote at the2026 AGM.
Notes
1) As per Clause 2.1 of the AustCham Shanghai Members Charter, The AustCham Shanghai AGM is a meeting of the beneficiaries of the Trust that holds the shares in AustCham Consulting Limited the ("Parent Company") of AustCham Shanghai. As per the Members Charter corporate voting members in good standing are automatically considered beneficiaries of the trust for the term of their membership provided that all outstanding fees are paid within thirty days of becoming due.
2) Post AGM the outcome of voting on the resolutions put to the AGM will be communicated to the Trustee of the Trust who will take the necessary steps to ensure that the Parent Company, as sole shareholder of AustCham Shanghai, passes the necessary shareholder resolutions to give effect to the resolutions passed at the AGM.
